The New Media Group

If you’ve ever been the recipient of a bad online review of your business, you may find yourself frustrated by the apparent lack of control we as entrepreneurs have over things being said about our business – especially if they’re not true.

What proactive steps can you take to protect your business, and how do you best handle a peer review gone wrong?

1. Adapt your mindset.

The worst thing you can do is tell yourself this article isn’t relevant to your business and click away.

Seriously.

We need to adapt in order to survive and thrive, and today’s consumers have more power than they’ve ever had to affect our success.
70% of Canadians online trust consumer reviews. (BDC, 2013)
Negative sentiment can go viral, quickly – as exemplified by the Applebee’s social media nightmare – and can be very difficult to manage.
Understanding the change in buyer behaviour and accepting that it’s not going away, frees you up to take in the following information to help protect your business.

2. Get informed:

Increasingly Canadian consumers such as you and I, rely on the web to make our purchasing decisions.

1. Canadians spend on average 2.5 hours a day online; on social media, watching videos, & researching products and services. ComScore, 2014
2. Nine out of 10 consumers claim to use their smartphone for pre-shopping activities BDC 2013
3. 70% of Canadians online trust consumer reviews. (BDC, 2013)
None of this is particularly surprising.
The widespread adoption of web connected smartphones is not a new phenomenon.
In fact many older and wiser of us lament the pervasive nature of these devices and their impact on social connection – and more practically – our ability to walk down the street without literally running into people distracted by their smartphones.

Beyond being a mildly irritating obstacle to efficient walking, this change in how we as a culture interact has widespread implications for today’s business owner.

The constantly connected state of today’s consumer – specifically – your customers – means your customers shape your brand’s reputation.

Customers and the public at large (reasonable and otherwise) can seriously impact your ability to acquire new customers and maintain your reputation.

3. Know that negative sentiment goes far beyond review sites:

You may have heard of “reputation management” in the context of managing reviews of your business, or even been approached by a less than integrity based business offering you positive reviews of your business, for a price.

But beyond the formal review channels, people can leave negative sentiments on your Facebook page, in response to a post on social media…and almost anywhere else on the web.

4. Start listening:

Google your business name to see what comes up. You may be surprised at the places it’s listed and what people are saying about your company.

If you are surprised, it’s a sign to implement some practices internally to start monitoring your company’s reputation.

You can either manually conduct a search regularly or implement an automated solution to alert you immediately of any new conversations about your business.

Here’s a handy list of 5 tools to help you monitor your online reputation from Social Media Examiner.

5. Address any and all reviews.

You may be tempted to ignore bad reviews or complaints, but believe it or not it makes you look worse if you don’t reply publicly.

Here are 5 tips to responding to reviews from Google My Business.

Tips for responding to reviews

Business owner responses allow you to build relationships with customers, but they’re also public. When replying to your customers, keep the following guidelines in mind:

Be nice and don’t get personal. This isn’t just a guideline–it’s also a good idea as a business owner. It’s difficult to win an argument with a frustrated customer, and you want to avoid burning bridges. Keep your responses useful, readable, and courteous. In addition, responses should comply with our local content policy.
Keep it short and sweet. Users are looking for useful and genuine responses, but they can easily be overwhelmed by a long response.
Thank your reviewers. Respond to happy reviewers when you have new or relevant information to share. You don’t need to thank every reviewer publicly, since each response reaches lots of customers, not just one.
Be a friend, not a salesperson. Your reviewers are already customers, so there’s no need to offer incentives or advertisements. Tell reviewers something new about your business, or share something they might not know from their first visit.

6. Go above & beyond:

The tone and speed of your response to a bad review is where you can really make or break your reputation.
In this CTV news clip, I was asked to comment on what appears to be a fraudulent sale of goods by a household brand.

This would never have become a news story if the response to the customer’s complaint on their facebook page hadn’t been a canned response to call their 1 800 number – where the customer didn’t get a response.
In the case studies above, with Winners & Applebees, both responses to the negative sentiment were woefully inadequate and appeared completely disingenuous.

Because customer sentiment can so powerfully and permanently affect your reputation, if you are in the wrong (like I believe Winners was ) you need to go above and beyond-
1.Get the customer’s information
2. Make an effort to get in touch with them right away.
3. Work to resolve the issue to their satisfaction
4. Once you get agreement on a solution, ask if the customer will then update their post with details on how you came through for them.
5. Going forward – work with your social media manager to create a policy for addressing unhappy customers in a way that shows you actually care.

7. Be proactive

By actively soliciting positive reviews- and incentivising your customers to do so, you can combat any negative and unfair reviews with a steady stream of positive reviews.

Copy and paste this templated email and send out to all your happy customers; ( just replace the links with your Facebook & Google Plus page links before you send )

Dear customer,

Thank you so much for your business.

Please- tell us how we did!

Would you be so kind as to post a review for me on my Facebook page or my Google page?

I really appreciate you taking the time to give me your feedback!

From humble beginnings, social media has grown from being a way for friends to share and stay in touch to become an integral part of corporate marketing plans for the majority of today’s businesses, and some of the most successful social media campaigns in the past have transformed their respective company’s fortunes.

Unfortunately, many companies still don’t understand the key elements of good social media practices, perhaps thinking instead that merely creating profiles and sporadically updating them is somehow enough.

It isn’t.

If you’re finding your social media efforts are falling short of what you’d hoped for, you need to be thinking about why that is. While the various platforms are now used for business, we should never forget where they came from. With that in mind, and to help analyze where you might be going wrong, ask yourself this: would I want to be friends with my business social media account?

It’s all me, me, me

You’re at a party, and you meet someone new. They’re attractive, and you get chatting. Ten minutes later, they’re still chatting, and you’re still listening. Suddenly, they’re not so attractive anymore. Social media is no different. Constantly talking about your own company, products or services is a surefire way to receive zero engagement on your profiles.

Successful social media campaigns are built on likes, comments and, ideally, shares. It’s the modern day version of word of mouth. This means interacting with other people, commenting on their content, re-tweeting, sharing, and making them feel good.

Then, like meeting someone at a party and having a two-way conversation, they’ll start checking you out too. If the like what they see, they’re going to tell their friends all about you.

The boring friend

It’s not nice, but it’s a fact of life. We probably all have at least one friend who, while being really nice and a great person, is just a little bit boring. In real life, it can be hard to keep making excuses when they invite us somewhere every weekend. With social media, ignoring them couldn’t be easier.

To keep your audience engaged, at least 80% of what you post has to be entertaining, inspiring, or informative. If it isn’t, people won’t need to think up a reason to not interact with you; they will simply stop listening, and find someone who does amuse, charm, or interest them. Successful social media campaigns do this as standard.

A little less conversation

Some people just know how to hold a great conversation. They’re knowledgeable, witty, informed, and entertaining. It’s a pleasure to talk to them, and you usually look forward to their company. Occasionally though, you have to go out and find stimulation in other ways: A walk in the countryside. A movie. Rock climbing.

Successful social media campaigns will always offer more than just words. Visuals like images, infographics and videos all capture the attention more effectively than text updates ever will. They take up more screen real estate, and are eminently more shareable than simple words too.

Investing in a stock image license or making your own videos is a surefire way of getting you closer to your dream of emulating those successful social media campaigns you admire so much.

I’m washing my hair

When friends organize get-togethers, the first people that are invited are those who usually say yes; those that are consistently there. Those who often say no, who spend as much time out of the circle as they do in it, begin to lose some elements of the friendship enjoyed by those who are always there.

Social media is the same. If you want to keep your friends, your audience, you have to always be there.

Inconsistent posting leaves your profile looking half-hearted, as though it’s only updated when you have the time or inclination, and is not a priority for you. And if it isn’t a priority for you, why should it be for anyone else? Consistency builds trust, which is key in successful social media campaigns, so a regular posting schedule should be devised and stuck to. If you can’t post every day, even once a week is better than a flurry of posts together and then nothing for the rest of the month.

Start caring about what others think

If you’re going to remain friends with people, it’s important to know what they really think of you, and to know that your efforts in the relationships are being reciprocated.

Social media is no different, and tracking the results of your activity is vital if you are to learn how to improve your engagement. There are tools that enable you to check what sort of activity your social media posting results in on your website. Do visitors from Facebook stick around or bounce? Are people checking multiple pages? How much time do they actually spend on your site once you’ve managed to get them there? What types of social media posts get the best reaction?

Checking these metrics is essential for all successful social media campaigns. Only by knowing and then acting on this information can you hope to improve your relationships with your social media audience, and hope to one day turn them into friends of your business.

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